Associate # on Plan to # in Construction Notes

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JasonDentDesign
JasonDentDesign's picture
Associate # on Plan to # in Construction Notes
SoftPlan Version:
2014 Plus

Ok I have danced this line on here before but it is time to finally do it. Is there a way using SP to plot a number on a plan and have it relate to the same plotted number on a separate General or Construction note page. I know an alternative would be to type all the notes out in excel or word and import them in. Then manually type in (usually a hexagon around number) to the plan set. But SP, it would seem because this is a standard practice,must have this covered somehow. I'm guessing I can't find it in the manual because of a lost in translation thing. Any guidance, direction or suggestions would be great.

Thanks so much.

Bill Wimberley
Bill Wimberley's picture
Example

Jason, can you provide a more detailed example of what you are trying to accomplish?

Bill is the owner and maintainer of SoftPlanTuts.com

JasonDentDesign
JasonDentDesign's picture
As part of standard plans one

As part of standard plans one would have lists of standard/construction/plumbing etc. NOTES that would be numbered (typically that number would have a hexagon around it). then these notes/numbers correspond to that same number in plan set drawings, relating to something within the drawing that relates to that number in the expanded notes ie. footing notes, type of smoke alarm, roof detail etc. I was hoping that SP had a system in place that once these notes are created (and some are in speed notes>detail) that all I would have to do is reference a number in my plans(saving cluttering notes everywhere on plans) and then one could reference the Notes Page for full details or even a drawing detail if required. So #1 in the Notes speaks to that details surrounding a foundation wall...concrete 8",type of moisture barrier, type of water proofing membrane,weeper, stone etc. then on the plan set I put a #1 referencing the same in numerous locations around the wall...

Don't know how else to discribe it. It is a common element of the plans process up here in Canada and thought it would be in SP somewhere.

 

For example the attached would be the starting of the different notes on a note page. This note would be the reference for by various #1 (with hex around it) placed throughout the plan set referencing this specific detail. The plans examiner or contracting when he see's the number 1 would reference this note to know what it is.

Bill Wimberley
Bill Wimberley's picture
Notes

Are these reference numbers referencing a notes page that is specific to each design or is it to a boilerplate general notes page that is the same for each design with numbers throughout the plans referencing these notes?

Without knowing the exact process and what you are trying to accomplish I can't really give a method. Can you upload a PDF of a plan that has exactly what you are trying to do?

JasonDentDesign
JasonDentDesign's picture
I believe the boilerplate

I believe the boilerplate scenario is what I'm after here. But to know both wouldn't hurt. I could benefit by both I'm sure. Thanks Bill. I just don't want to do all this work again if there is a process. Can't find it in manual. Having said that never heard of "boilerplate" before. I will check now.Thank you.  No can't find that either. This is a standard in plan sets/drawings. I don't get why it's not in SP. I mean Speed Notes are great. But I still have to personalize for our Code. Thanks again. 

Bill Wimberley
Bill Wimberley's picture
Notes

Without seeing a complete example of what you are trying to replicate I can't really give a concise suggestion. But from your example from #3 above it appears that you are wanting to place numbers inside of a hexagon at various places on the plans and then automatically generate a list of notes that reference those numbers, complete with the hexagon around the number. I've seen a lot of plans and I can't remember ever seeing anything just exactly like that. I've seen numbers placed around a plan, most commonly within a circle and then an itemized list that references the numbers in the plan but the list did not have the circles on the numbers.

The closest thing SoftPlan has to anything like that would be Revisions. Revisions are found on the Notes tab and looks like a cloud. You can draw a cloud box around an item and a number in a triangle will be added next to the cloud. Or you could simply double click to get just the number. You can then edit the number and fill in the note box with your text. After you get all your notes entered you can generate a Revision Schedule that will bring in all of the notes into a table. The only two drawbacks with revisions is that if you want to erase a number you can not automatically renumber all the notes. Numbers are automatic as long as you do not erase one or try to edit an existing number.

My only other suggestion would be to create your notes in a word processor and then paste them into SoftPlan. Make up a series of symbols that contain numbers inside a hexagon shape and drop them in the plans based on the number location in your word processor based list.

JasonDentDesign
JasonDentDesign's picture
Thanks I'll probably go with

Thanks I'll probably go with the ladder one as it is evident that SP doesn't have anything specific for this purpose. And on the notes page when referencing the plan it may or may not have a hex...I've seen it all but it makes sense to keep consistant. I going to take a pic of an example of one I reviewed so maybe it sheds some light. But I think I'm going to make a word doc and just import it and make speed notes with just numbers and the hex( no detail)to reference what I'm explaining on the plan. Thanks again. 

Irish2
Irish2's picture
Numbered notes

Jason,

 

I know exactly what you are after and why. To put it simply no, Softplan, to my knowledge, is not able to produce what you are looking for. The technical term you are looking for is "keyed notes". Yes, it would be great to have them and maybe someday we will. Right now I just do that the old fashioned way- manually. They are especially useful in a smaller area that has a lot going on from structural items to finish. It is a great way to keep the plan "clean".

JasonDentDesign
JasonDentDesign's picture
yes that's exactly what I'm

yes that's exactly what I'm referring to and I am in the process of putting together some that reference our New Ontario Building Code. Finally got my copy last week. I was waiting to get it before I started. I'm making it in word and then I was thinking then import it in SP. Then in speed notes I'll save the numbering system and plot the "Keyed Notes" from there. It makes it a lot easier for review I find as the plans are very clean. As an Inspector it also makes it easier for any corrections on the plans. You only have to change in one spot...lol

Thanks for all your help. I'll keep you posted.